Training 06 ยท Facilitator Guide

Courageous Conversations: Delivering Hard Messages Without Harm

78%
of employees who left their organization in the last year cite 'how they were talked to' as a contributing factor โ€” Use this to open the session and frame the urgency.
0โ€“10 min
Opening โ€” Grounding the Room
Establish safety and shared purpose. Prime participants to engage honestly with the material.
Opening Frame
Open with the anchor statistic above. Let it sit in silence for 5 seconds before continuing.
Frame the session: "Today we're going to look at Courageous Conversations through a trauma-informed lens โ€” which means we're going to start with what's actually happening in human nervous systems, and work our way to specific, applicable tools."
Check-In: "In the chat or aloud โ€” describe your current Courageous Conversations challenge in three words." Display responses without commentary.
Facilitator Note
Whatever words appear in the check-in โ€” name them throughout the session. "Earlier you said [word] โ€” that's exactly what we're addressing in the next section."
10โ€“35 min
The Neuroscience โ€” Why This Issue Is a Nervous System Problem First
Establish the biological frame that makes every subsequent practice make sense.
Core Teaching Points
Feedback is a nervous system event, not an information transfer: Explain the neurobiological basis and connect it directly to your participants' daily experience.
The gap between intent and impact is where trust dies: Give a concrete organizational example โ€” name the feeling, the behavior, and the systemic cause.
Silence is not kindness โ€” it's harm in slow motion: Use an analogy your audience will recognize. Make the abstract concrete.
Honesty delivered with care is the highest form of respect: Connect all three points back to the ANCHOR framework โ€” specifically which pillar this teaching supports.
What have you been calling a "performance problem" that might actually be a nervous system problem?
Where in your organization is the survival brain running the show instead of the strategic brain?
35โ€“60 min
The The GRACE Conversation Protocol โ€” A Practical, Sequenced Tool
Deliver the proprietary framework. Make each step concrete and immediately applicable.
Framework Steps โ€” Teach Each One, Then Pause for Questions
Step 1 โ€” Ground: Ground yourself before any hard conversation
Step 2 โ€” Recognize: Recognize the other person's likely threat response
Step 3 โ€” Acknowledge: Acknowledge what's true and difficult โ€” explicitly
Step 4 โ€” Clarify: Clarify expectations and path forward
Step 5 โ€” Evolve: Evolve the relationship through the conversation
Facilitator Note
Display the T6 Infographic now. Give 60 seconds of silent review, then ask: "Which step is most missing from your current approach?" Use responses to guide the depth of your discussion.
60โ€“75 min
Applied Practice โ€” Activity from T6-Activities
Move learning into embodied skill through structured, facilitated practice.
Run Activity 2 (Kinesthetic) or Activity 4 (Analytical) from the T6 Activities page, depending on your group's composition.
Debrief: What surprised you? Where did the framework feel awkward or forced? That friction is data โ€” name it.
Where did you notice yourself resisting this approach โ€” and what does that resistance tell you?
75โ€“90 min
Close โ€” Commitment & Resources
Translate learning into a specific, dated commitment before participants leave the session.
Workbook close: "Complete page 5 โ€” your 30-day action plan โ€” before you close your laptop today."
Ask 3โ€“4 volunteers to share their commitment aloud. Name what's specific and actionable about each one.
Close: "The work of trauma-informed leadership is not a destination โ€” it's a daily practice. Today is day one."
What is the smallest possible action you could take this week that would signal to your team that something has changed?